Who we are

The Vine Community Church is a registered charity and the data controller responsible for your personal data.

We are committed to protecting your personal information and handling it responsibly in accordance with UK data protection legislation.

Contact details:
The Vine Community Church
📞 01522 872011
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We are registered with the Information Commissioner’s Office (ICO).
ICO Registration Number: ZA021075

What personal data we collect

We may collect and process the following types of personal data:

• Name and contact details (e.g. email address, phone number, postal address)
• Information you provide when contacting us or engaging with our activities
• Information relating to participation in church services, groups, or events
• Safeguarding information where appropriate
• Records of communication with you

Special category data

As a church, we may process special category data, including:

• Information relating to religious belief
• Pastoral or wellbeing information

This data is handled with additional care and only where appropriate lawful bases apply.

How we use your information

We use personal data to:

• Communicate with you about church life, news, events, and activities
• Administer membership records
• Organise and run services, groups, and community activities
• Provide pastoral care and support
• Provide voluntary services for the benefit of the public in our local area, in line with our charitable purposes
• Manage employees and volunteers
• Maintain accounts and records, including processing Gift Aid applications
• Fundraise and promote the interests of the charity
• Respond to enquiries
• Meet our safeguarding responsibilities

Legal basis for processing

We process personal data under one or more of the following lawful bases:

• Consent – where you have given permission (e.g. receiving newsletters)
• Legitimate interests – to carry out the work of the church and support our community
• Legal obligation – where we are required to comply with the law (e.g. safeguarding)

Where we process special category data, this is done under additional conditions, such as:

• Explicit consent
• Processing carried out by a not-for-profit body with a religious aim

You can withdraw your consent at any time by contacting us.

Who we share your data with

We do not sell your data.

We may share your data with trusted third parties where necessary, including:

• Service providers (such as email or communication platforms)
• Safeguarding authorities where required
• Organisations we partner with to deliver services

All third parties are required to process your data securely and in line with data protection law.

International data transfers

We do not normally transfer personal data outside the UK.
Where this is necessary (for example, when using certain service providers), we ensure appropriate safeguards are in place.

How long we keep your data

We only retain personal data for as long as necessary. For example:

• Contact and enquiry data: typically up to 12 months
• Participation in groups or activities: while you remain involved
• Safeguarding records: retained in line with safeguarding requirements

Retention periods may vary depending on legal and operational requirements.

Children’s data

We take particular care when processing personal data relating to children and young people.
Where appropriate, we obtain consent from a parent or guardian.

Your rights

You have the right to:

• Request access to your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Request restriction of processing
• Object to processing
• Request transfer of your data (data portability)

To exercise any of these rights, please contact us using the details above.

How to complain

If you have concerns about how your data is handled, please contact us and we will seek to resolve the issue.

You also have the right to complain to the Information Commissioner’s Office (ICO):
https://ico.org.uk
📞 0303 123 1113

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Security

We take appropriate technical and organisational measures to protect personal data and ensure it is stored securely.

Changes to this notice

We may update this privacy notice from time to time.
Please check this page periodically for any changes.